1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Special Meeting-Public Hearing on September 12, 2013, and Regular Meeting on September 19, 2013

Attachment: 9.12.13 Special-PH.pdf
Attachment: 9.19.13 Regular.pdf

Deputy Superintendent

3. C-3 Florida Department of Education Single Sign-On MOU

Attachment: FIDOE SSO MOU.pdf

4. C-4 Revisions to the SDCC District Technology Plan

Attachment: DTP REVISED 10.02.13 FOR BD APPROVAL AND DOE SUBMIT.pdf

Human Resources

5. C-5 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 10 15 13.pdf

6. C-7 Appointments, Transfers, and Redesignations of Out-of-Field Teachers

Attachment: 10-15-13 Out-of-Field Appts.pdf

Instruction

7. C-8 Charter School Review Committee Recommendation of the Florida Virtual Academy at Clay County Application

Attachment: Summary of Application.pdf
Attachment: FVACC pt 1.pdf
Attachment: FVACC pt 2.pdf

8. C-9 Resolution endorsing Red Ribbon Week, October 23-31, 2013

Attachment: Red Ribbon Week.pdf

9. C-10 Amendment to Interagency Service Contract between Clay Behavioral Health Center and the School Board of Clay County

Attachment: CBHC Health Ed Amendment.pdf

10. C-11 Student Travel

Attachment: October 2013 - Student Travel.pdf

11. C-12 Articulation Agreement with Florida State College of Jacksonville for Dual Enrollment

Attachment: Clay DEAA 2013-2014.pdf

12. C-13 Kagan Professional Development Letter of Agreement

Attachment: Kagan Letter of Agreement Jan.7 2014.pdf

13. C-14 SEDNET Constance Biemiller Thomas contract 2013-14.

Attachment: SEDNET Constance Biemiller Thomas contract 13 14.pdf.pdf

14. C-15 SEDNET Mary Kay Young contract 2013-14.

Attachment: SEDNET Mary Kay Young contract 13 14.pdf.pdf

15. C-16 SEDNET Shelly M. Hughes contract 2013-14.

Attachment: SEDNET Shelly M Hughes contract 13 14.pdf.pdf

Business Affairs

16. C-18 Monthly Property Report - September, 2013 - Furniture/Equipment

Attachment: Furniture-Equipment Report-September, 13.pdf

17. C-19 Monthly Property Report - September, 2013 - AV Materials

Attachment: Audiovisual Report-September, 13.pdf

18. C-20 Monthly Property Report - September, 2013 - Software

Attachment: Software Report-September, 13.pdf

19. C-21 Monthly Property Report - September, 2013 - Vehicles

Attachment: Vehicles Report-September, 13.pdf

20. C-22 Deletion of Certain Items Report - October, 2013

Attachment: Deletion Report-October, 13.pdf

21. C-23 Internal Funds Audits for the 2012-2013 Fiscal Year

Attachment: SPC - WJH.pdf
Attachment: POE - SLE.pdf
Attachment: OVE - PES.pdf
Attachment: MBE - OLJH.pdf
Attachment: KHHS - MRE.pdf
Attachment: FIHS - KHE.pdf
Attachment: CHS - FIE.pdf
Attachment: ACE - WEC.pdf

22. C-24 Warrants and Vouchers for September, 2013

Attachment: Warrants & Vouchers September, 2013.pdf

23. C-25 Budget Amendments for the Month of September, 2013

Attachment: AGENDA-_impact stmt_.pdf
Attachment: Sept Budget Amendments.pdf

24. C-26 2012-2013 Fiscal Year Program Cost Report

Attachment: Program Cost 3-4 Report.pdf

25. C-27 Bid Renewals October 2013

26. C-28 Agreement between School Board and DES of Florida, LLC

Attachment: 10-15-13 DES Contract.pdf

27. C-29 Approve Advertisement of Amended Notice of Tax for School Capital Outlay for 2012-13 and 2013-14 School Year

Attachment: LCIF Advertisement Amendment Ltr Oct 2013.pdf
Attachment: AMENDED NOTICE OF TAX 2013.pdf

28. C-30 Update Section 125 Cafeteria Plan Agreement

Attachment: School District of Clay County Adoption Agreement 2013 Cafeteria Plan.pdf

Support Services

29. C-31 Pre-Qualification of Contractors

Attachment: Contractor List 10,15,13.pdf

30. Adoption of Consent Agenda

Motions:
Approve the Consent Agenda with the exception of items C-2, C-6, and C-17, which were pulled to Discussion.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

31. Recognize students Gabriel Bear and Isabella McElroy from W. E. Cherry Elementary - Holly Strickland, WEC Teacher

Minutes: 

Diane Kornegay, Assistant Superintendent for Instruction, introduced W. E. Cherry Elementary teacher Holly Strickland.  Two of Ms. Strickland's first grade students shared their work that shows mastery of one of the Common Core math standards that was taught in class.

32. Clay County Literacy Coalition - Lisa Leiby

Minutes: Ms. Leiby talked about the Literacy Coalition and the service they provide to empower adults in Clay County with the English literacy skills needed to participate confidently in society.

33. Keith Nichols - Correct Measures

Minutes: Mr. Nichols, a Clay County bus driver, addressed maintenance and safety inspection issues with school buses.

34. Harry Parrott - Dare to Think Conference

Minutes: Mr. Parrott shared his views about the Dare to Think conference.

35. Laura Gorgus - Dare to Think Conference

Minutes: Ms. Gorgus shared her views about the Dare to Think Conference.

Superintendent

36. D-1 Superintendent's Update

Minutes: 

Superintendent Van Zant announced the following:

• National School Lunch Week - this week
• Economic Development Quarterly Luncheon - Tuesday, November 12, 2013 at Thrasher-Horne with panel discussion about the importance of education in developing a qualified workforce.  Superintendent will participate as a panelist.
• Health Fair for School District employees - Friday, October 18, 2013 at FIHS
• Veterans Day - November 11, 2013

Mrs. Studdard commented on emails received from Columbia County expressing appreciation to Orange Park High students for their show of sympathy during a recent football game for the tragic loss of a Columbia High School student.

School Board Members

37. D-2 Discuss and take action on Clay County School District sponsorship of "Dare to Think" Conference

Attachment: 10-15-13 Attachment 1.pdf
Attachment: 10-15-13 Attachment 2.pdf
Attachment: 10-15-13 Attachment 3.pdf
Attachment: 10-15-13 Attachment 4.pdf
Attachment: 10-15-13 Attachment 5.pdf
Minutes: 

Mrs. McKinnon began by explaining her involvement with the conference and how the idea came about.  She apologized for any "miss-steps." 

The following individuals spoke to this item:  1) William Korach, 2) Marianna Smith, 3) Debbie Higginbotham, 4) Renna Lee Paiva, 5) James Arpaia, 6) Tracy Butler, 7) Stanley Pfenning, 8) Roy Lyons, 9) Cheryl McDavitt, 10) Keith Olivieri, 11) Cary Herold (for Sandy Goldman), 12) Lyndel Hale, 13) Sylvia Croft, 14) Gwen Shangle, 15) Art Yeaman, 16) Rita Arpaia, 17) Carla Cran; 18) Raymond Johnson, 19) Brenda Kicsak, 20) Liz Crane

Following speaker comments, Board discussion ensued. 

After lengthy discussion, Mrs. Kerekes proposed that a school board policy be written to specify what contracts and discretionary expenses have to be brought before the Board.  Nancy Racine, Director of Purchasing, explained thresholds on expenditures, and certain exemptions.  There was consensus for Mr. Bickner to draft the said policy. 

Motions:
Motion that the School Board of Clay County and the School District disassociate from and NOT be identified or participate as a co-sponsor of the event entitled "Dare to Think" which is scheduled for November 4th and 5th and is sponsored by William Korach and that the Board attorney notify Mr. Korach with a demand that the School District logo and the Clay County School District name be removed from his websites and other program materials as a co-sponsor of his event.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

38. D-3 Request by the School Board Attorney to meet out of the sunshine pursuant to Florida Statute 286.011(8) for the purpose of discussing litigation strategy.

Minutes: The meeting will take place at the end of tonight's meeting and will be attended by Attorney Bruce Bickner, Superintendent Charlie Van Zant, and the five School Board members. 

Motions:
Approve the meeting request.	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Deputy Superintendent

39. C-2 Proposed Allocation Changes for 2013-2014 (Item pulled by staff)

Attachment: 10-15-13 Allocation Summary.pdf
Minutes: 

Denise Adams, Deputy Superintendent, explained corrections to the Allocation Summary document.  The 0.4 Reading teacher paid from Federal Funds at RideOut Elementary should not be deleted, and the 0.8 ESOL Classroom Assistant at Oakleaf Village Elementary was clarified as a Limited Contract.

 

Motions:
Approve staff allocation changes with the noted corrections.	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

40. D-4 2014 Legislative Priorities

Attachment: 2014 Legislative Priorities.pdf
Minutes: The Board agreed to postpone this item to the November board meeting in order to study the draft compiled by district staff and to submit their own feedback. 

Motions:
Postpone Item to November board meeting.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

41. D-5 Ratify the 2013-2014 Amendment to the 2011-2014 Master Contract between the Clay County Education Association and the School District of Clay County

Attachment: CCEA Ratification 2013-2014.pdf
Minutes: Rena Lee Paiva, President of CCEA, was present for the official signing of the Term of Agreement.

Motions:
Ratify the Tentative Agreement.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

42. C-6 Agreement for Educational Staffing with Kelly Services for substitute teachers (Item pulled by Mrs. Kerekes)

Attachment: Kelly Services Contract 10 15 13.pdf
Minutes: 

Renna Lee Paiva spoke to this item. 

Mrs. Kerekes pulled the item for more information on Kelly Services and the Agreement.  The Kelly team was introduced:  Debbie Pearson, Cheryl Courier, Tina Mosley, and Katrina Petty.

Motions:
Approve the contract.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

43. D-6 Human Resources Special Action A

Attachment: HR Special Actions A 10 15 13.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

44. D-7 Human Resources Special Action B

Attachment: HR Special Action B 10 15 13.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

45. C-17 Fiscal Year 2013-2014 Interagency Agreement between the School Board of Clay County, Florida and the Department of Military Affairs, State of Florida (Item pulled by staff)

Attachment: 10-15-13 FLYCA Interagency Ag.pdf
Minutes: Mr. Bickner explained the Department of Military Affairs is asking for additional language in the Agreement clarifying Deliverables and Consequences.  He will work with the DMA to determine appropriate language in the Agreement that both parties are comfortable with. 

Motions:
Postpone Item to November board meeting.	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

46. D-8 Monthly Financial Report for September, 2013

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-Sept, 2013.pdf
Attachment: PAGE 2 MONTHLY FIN GREV Sept, 2013.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP Sept, 2013.pdf
Attachment: PAGE 4 MONTHLY FIN DSREVEXP Sept, 2013.pdf
Attachment: PAGE 5 Capital Projects Sept, 2013.pdf
Attachment: PAGE 6 Capital Projects By Project Sept, 2013.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE Sept, 2013.pdf
Attachment: PAGE 7 MONTHLY FIN SPREV42X Sept, 2013.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X Sept, 2013.pdf
Attachment: PAGE 10 MONTHLY FIN INSURANCE Sept, 2013.pdf
Minutes: 

Dr. George Copeland, Assistant Superintendent for Business Affairs, stated the required letter to the Department of Education regarding the district's fund balance for fiscal year ending 2012-2013 was sent.  He learned yesterday that another letter is needed addressing 2013-2014, stating the district anticipates ending the year June 30, 2014, below 3%.  A letter must be sent to DOE each year, addressing the current year individually.  

Motions:
Approval of the monthly financial report for September, 2013, as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

47. Speakers

Minutes: 

Stan Pfenning spoke about School Board policies related to public comments, and the contract for the School Board Attorney secretary.

Linda Turner asked the Board to reconsider pay and contract status for school nurses.

Kelly Griffis spoke on behalf of CESPA, and the collective bargaining contract. 

Rena Lee Paiva spoke on behalf of CCEA, and in support of CESPA.

48. Comments

Minutes: 

Mrs. Bullock commented on the Keystone Heights High School homecoming parade that she and Mr. Van Zant recently participated in.

Mrs. Studdard asked for more information about the Superintendent's vision for Academies and the possibility of a workshop on this topic. 

49. Attorney-Client Session pursuant to Florida Statute 286.011(8). THIS IS CLOSED TO THE PUBLIC

Minutes: 

Recess for Attorney-Client Session.

After said session, the Board meeting reconvened.  There was no further business.